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Overview

Squid Tournament is a web-based tournament management platform designed to support both public and organization-specific competitions. It enables administrators, organizers, teachers, and players to create, manage, and participate in tournaments using structured brackets, role-based access, and controlled match progression. The platform prioritizes:
  • Competitive integrity
  • Clear role separation
  • Scalable tournament workflows
It supports both open public events and controlled institutional tournaments.

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User Roles & Access Control

This section explains each role along with its end-to-end operational flow.

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Super Admin

Scope: System-wide authority across all public and organizational tournaments.

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Capabilities

  • Create Public and Organizational tournaments
  • View and manage all tournaments and teams
  • Full access to brackets, scoring, media, and announcements

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Flow

  1. Switch to Super Admin
  2. Navigate to Tournament
  3. View:
    • All Tournaments (Public + Organizational)
    • My Tournaments
  4. Click Create New Tournament
  5. Select:
    • Tournament type (Public or Organizational)
    • Game
  6. Complete creation flow:
    • Basics → Details → Settings → Bracket
  7. Save as Draft or Publish
  8. Manage tournament via:
    • Overview
    • Participants
    • Bracket & scoring
    • Media & Announcements
    • Standings

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Team Management

  • Navigate to Team
  • View all teams
  • Create Public or Organizational teams

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Visibility Rules

  • Draft tournaments are visible only to the creator
  • Published tournaments follow role-based visibility

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Organizer (Organization-Specific)

Scope: Tournaments and teams within a single organization.

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Capabilities

  • Create Organization-only tournaments
  • Create and manage Organization teams
  • Invite organization teams
  • Manage brackets, match results, media, and announcements

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Restrictions

  • Cannot create Public tournaments
  • Cannot interact with users or teams outside their organization

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Flow

  1. Switch to Organizer
  2. Navigate to Tournament
  3. View organization-specific tournaments only
  4. Click Create New Tournament
    • Organization auto-selected
    • Public option disabled
  5. Complete creation flow
  6. Save as Draft or Publish
  7. After publishing:
    • Invite organization teams
    • Manage matches and scores (if permitted)

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Teacher

Scope: Same functional flow as Organizer, with stricter ownership rules.

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Flow

  1. Switch to Teacher
  2. Navigate to Tournament
  3. Create an organization-specific tournament
  4. Complete the full creation flow
  5. Save as Draft or Publish
  6. Manage tournament lifecycle and matches

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Ownership Rules

  • Tournaments created by a Teacher:
    • Can be edited only by the same Teacher
  • Organization Admins / Organizers:
    • Cannot edit Teacher-created tournaments
  • Draft tournaments created by a Teacher:
    • Visible only to that Teacher

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Player

Scope: Participation-only access.

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Capabilities

  • View tournaments they are participating in
  • Access:
    • Overview
    • Bracket (read-only)
    • Standings
    • Media
    • Announcements
    • Chat

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Restrictions

  • Cannot create or edit tournaments
  • Cannot accept tournament invitations
  • Cannot manage teams

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Flow

  1. Switch to Player
  2. Navigate to Tournament
  3. View tournaments where the player is a participant
  4. Open tournament detail page
  5. Interact via available sections and chat

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Team Captain

Each team has one designated Captain.

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Responsibilities

  • Receives tournament invitations
  • Accepts or declines invitations on behalf of the team
  • Selects team members when joining a tournament

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Flow

  1. Receive invitation notification
  2. Open invitation
  3. Accept or decline
  4. Select participating team members
  5. Confirm team participation

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Public Player

Scope: Public tournaments only.

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Capabilities

  • View all Published Public Tournaments
  • Participate through a Public Team
  • View:
    • Overview
    • Bracket
    • Standings
    • Media
    • Announcements
    • Chat
  • Create one Public Team (if not already part of a team)

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Restrictions

  • Cannot access Organizational tournaments
  • Cannot view Organizational teams
  • Cannot accept invitations directly
  • Cannot create multiple teams

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Flow

  1. Login as Public Player
  2. Navigate to Tournament
  3. View published Public Tournaments
  4. If not part of a team:
    • Navigate to Team
    • Create a Public Team
    • Select Public Players only
    • Assign a Team Captain
  5. Organizer invites the Public Team
  6. Team Captain accepts the invitation
  7. Player receives join confirmation
  8. Access tournament details and chat

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Partner Role (FYI)

The Partner role operates at the same permission level as Super Admin.
  • Full system-wide access
  • No functional differences in tournament or team workflows
  • Exists for hierarchy, ownership, and management purposes only

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Tournament Types

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Public Tournament

  • Created by Super Admin
  • Visible to Public Players after publishing
  • Draft state:
    • Visible only to the creator

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Organizational Tournament

  • Created by Super Admin, Organizer, or Teacher
  • Visible only within the selected organization
  • Draft state:
    • Visible only to the creator

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Tournament Creation Flow

Tournament creation follows a multi-step wizard.

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Game Selection

  • Select one available game

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Basics

  • Tournament Name (required)
  • Start Date & Time (future dates only)
  • Description

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Details

  • Contact method (required)
  • Platform selection
  • Contact details
  • Critical rules
  • General rules
  • Prizes
  • Schedule

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Settings

  • Number of teams
  • Players per team
  • Check-in requirement
  • Check-in start time
  • Match score reporting:
    • Organizer or Player
  • Screenshot requirement (Yes / No)

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Bracket Configuration

Supported formats:
  • Single Elimination
  • Double Elimination
Best-of options: 1, 3, 5, 7, 11 Odd team count:
If the number of teams is odd, one team receives a bye and advances automatically.

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Tournament Lifecycle

States:
  • Draft
  • Published
  • Started
Rules
  • Draft tournaments cannot send invitations
  • Brackets are locked once the tournament starts

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Tournament Detail Sections

Each tournament includes:
  • Overview
  • Participants
  • Bracket
  • Standings
  • Media
  • Announcements
  • Chat
  • Invite (state-restricted)
  • Edit (state-restricted)

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Team Management

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Public Teams

  • Created by Super Admin
  • Public Players only

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Organizational Teams

  • Created by Super Admin, Organizer, or Teacher
  • Linked to a single organization
  • Organization Players only
Team creation requires:
  • Team name
  • Team image
  • Team Captain (mandatory)

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Invitations & Notifications

  • Tournament invitations are sent only to Team Captains
  • Players receive confirmation once the Captain accepts
  • Invitations are disabled for Draft tournaments

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Match Scoring & Progression

  • Best-of rules enforced
  • No tie states allowed
  • Automatic match progression
  • Bye logic applied when team count is odd

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Data Integrity & Validation Rules

  • Minimum 4 teams required
  • Past dates are blocked across create/edit flows
  • Role-based access enforced across all modules
  • Brackets are immutable once the tournament starts

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Summary

Squid Tournament provides a robust, role-driven tournament ecosystem suitable for both public competitions and controlled organizational events. Its structured workflows, strict permission handling, and flexible bracket configurations ensure fairness, scalability, and operational clarity.